Tasks

The task library is used to configure the tasks that you want to be able to assign in AppControl. Tasks are manual activities that are performed by persons to manage the operation of your apps. For example: renewing SSL certificates every year, renewing functional accounts, checking permissions in your apps for auditing purposes, etc.

There are 3 levels of task libraries in AppControl:

  • Global. These tasks are defined and assigned by platform administrators. Tasks in this library can also be shared with group and app administrators so that they can be assigned by them as well.

  • Group. These tasks are defined and assigned by group administrators. Tasks in this library can also be shared with app administrators so that they can be assigned by them as well.

  • App. These tasks are defined and assigned by app administrators. These are app-specific tasks and can only be assigned to a specific app.

Creating and assigning tasks is a 2-step process:

  • Create task in task library. In this step you define the task details and instructions. After creating it is is available in the task library to be assigned. This step is performed from the Administration > Tasks page.

  • Assign the task. In this step you choose who to assign the task to, which apps the task applies to, and when it should be assigned. This step is performed from the Tasks page.

Task Library Overview

Depending on your role there are 1 or more tabs visible that show you the Global, Group, and App task libraries. The task templates defined in the library are visible in the list. To add a new task template click on 'Add'.

Task Template

A task template has the following options:

  • Name. The name that is visible to users of this task.

  • Short description. A short description that is displayed to help users identify this task.

  • Description. Full description of what the person that this task is assigned to should do. This is a rich text editor and you can embed links and images if needed.

  • Schedule type. How often this type of task should be performed. If you choose a recurring task, AppControl will schedule the task automatically when you assign it and will create new instances of the task as needed (E.g. For 'Monthly' tasks, AppControl will create a new task every month when it is assigned).

  • Share template? If you select 'Yes', this task is visible to all administrators and can be assigned by them as well. If you select 'No', this task will remain private to your task library.

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